Invite and Manage Team Members

Written By Brian Gabay

Last updated 2 months ago

Arrange makes it easy to collaborate with your entire team. Whether you work with other recruiters, coordinators, sourcers, or hiring managers, you can invite them into your organization and manage access directly from your dashboard.

This guide explains how to invite teammates, manage your user list, and understand what team members can do inside Arrange.

1. Where to Manage Team Members

To access your team settings:

  1. Log in at app.arrangeai.io

  2. In the left sidebar, click My Users

From here, you can:

  • Invite new users

  • View all active users in your organization

  • See pending invitations

  • Resend invites if needed

This section acts as your team’s central roster.

2. How to Invite a New Team Member

Inviting a teammate takes less than a minute.

To invite someone:

  1. Navigate to My Users

  2. Click Invite User

  3. Enter:

    • First Name

    • Last Name

    • Email Address

  4. Click Send User Request

That’s it! Your teammate will instantly receive an email inviting them to join your organization on Arrange.

3. What Your Team Member Sees

When you invite someone:

  • They receive a branded email with your company name

  • The email includes a sign-up link

  • They create their account and are automatically added to your organization

Once they sign in, they’ll see the same dashboard and have the same access level as the rest of your team.

4. What Team Members Can Do

Anyone you invite becomes part of your organization and can:

  • Arrange interviews

  • Use Candidate First, Client First, Matchmaker, Arrange Connect, Quick Arrange

  • Generate Candidate Scheduling Links

  • View and manage their own candidates and clients

  • Access shared client records and hiring manager lists

  • See and use the Live Stage Tracker

  • Reschedule or cancel interviews

  • Share or resend scheduling links

  • Edit interviews they coordinated

Arrange is designed to fully support collaboration across recruiting, coordination, and client-facing teams.

5. Managing Pending Invitations

If a teammate hasn’t accepted their invite:

  • Their status appears as Pending in the My Users list

  • You can resend the invite email with one click

  • If needed, you can delete the invitation and send a new one

This helps ensure teammates can easily access Arrange without confusion.

6. Removing Team Members

If someone leaves the organization or no longer needs access, you can remove them from your user list.

To remove a user:

  1. Go to My Users

  2. Find the user

  3. Select the remove/delete option

This ensures only active team members have scheduling and coordination access.

7. When to Invite Team Members

Arrange works best when the whole coordination chain is inside the platform. Invite teammates who:

  • Schedule interviews for others

  • Send candidate submissions

  • Manage hiring pipelines

  • Coordinate calendars

  • Communicate with clients or hiring managers

  • Need to monitor the Live Stage Tracker

Bringing your whole team onto Arrange removes friction and keeps all scheduling activity in one place.