Connect Your Calendar

Written By Brian Gabay

Last updated 2 months ago

Connecting your calendar ensures Arrange can schedule interviews instantly and accurately without any manual coordination. Arrange uses free/busy availability only — never event details — keeping everything private and secure.

This guide covers how to connect your calendar in both places where Arrange requires calendar access:

✔ Your Dashboard

✔ Arrange With Me

1. Why Connect Your Calendar?

Connecting your calendar enables Arrange to:

  • Read free/busy availability

  • Send invites automatically

  • Trigger interview confirmations instantly

  • Merge availability across multiple parties (Arrange Connect)

  • Power your personal scheduling link (Arrange With Me)

  • Allow you to choose which calendar the invite is sent from (paid plans)

No event titles or details are ever shared — only availability.

2. Calendar Connections on the Dashboard (Required for Scheduling Interviews)

You must first connect your calendar from your Dashboard so Arrange can support:

  • Candidate First

  • Client First

  • Matchmaker

  • Arrange Connect

  • Quick Arrange

  • Candidate Scheduling Links

  • Live Stage Tracker invite automation

To connect your calendar on the Dashboard:

  1. Log in at app.arrangeai.io

  2. On the main Dashboard, look for the Connect Calendar prompt

  3. Select Google Calendar or Microsoft Outlook

  4. Approve the permission window

Once connected:

  • Arrange can read your free/busy availability

  • Automatic invites can be sent from the system

  • Arrange Connect can use your availability for multi-party matching

This is the primary calendar connection used for scheduling interviews inside the platform.

3. Calendar Connections for Arrange With Me

Even if you connected your calendar on the Dashboard, you must also connect it inside Arrange With Me if you want to use:

  • Your default scheduling link

  • Additional event types (paid plans)

  • Multi-calendar availability

  • Team-based scheduling via Arrange With Us

To connect your calendar inside Arrange With Me:

  1. Go to Arrange With Me in the left menu

  2. Click Edit on your default scheduling link (or any event type)

  3. Under Calendar Settings, connect your calendar

  4. Choose:

    • Which calendar to send invites from (paid plans)

    • Whether you want to combine availability across multiple calendars (paid plans)

This connection is separate from the Dashboard connection because Arrange With Me powers a different scheduling system (your personal booking page).

4. Supported Calendars

Arrange supports:

  • Google Calendar

  • Microsoft Outlook / Office 365

Both can be used for:

  • Automated interview scheduling

  • Personal and team scheduling links

  • Multi-calendar availability (paid plans)

5. Hiring Manager Calendar Connections (Clients)

For Arrange Connect, hiring managers must also connect their calendar.

How to request access:

  1. Go to My Clients

  2. Select a client

  3. Add or open a hiring manager

  4. Click Request Access

Hiring managers receive a branded email asking them to:

  1. Set their preferred availability parameters

  2. Connect their Google or Microsoft calendar

Once connected, you'll see Calendar Access: Connected.

Arrange can then combine the availability of multiple hiring managers into one unified view for the candidate.

6. Multi-Calendar Availability (Paid Plans)

On paid plans, you can:

  • Connect multiple calendars

  • Merge availability for more flexible booking

  • Choose which calendar sends the invite

  • Set different rules per event type

Perfect for users who manage personal + work calendars, shared calendars, or recruiting calendars.

7. Privacy & Security

Arrange only accesses:

  • Whether a time slot is free or busy

Arrange does not access:

  • Event names

  • Event descriptions

  • Locations

  • Attendees

  • Notes or attachments

This keeps your scheduling private and secure.

8. Troubleshooting Tips

If your calendar isn’t syncing:

  • Reconnect on the Dashboard

  • Reconnect inside Arrange With Me

  • Ensure your Google/Microsoft session is active

  • Check for blocked pop-ups

  • Try a different browser

If a hiring manager hasn’t connected:

  • Status shows Pending

  • Click Resend Access Request

  • Or copy the manual link from their profile