Create Your First Candidate Scheduling Link

Written By Brian Gabay

Last updated 3 months ago

Candidate Scheduling Links let you include a smart scheduling option directly in your candidate submissions — eliminating the back-and-forth of coordinating interviews.

When a client clicks your link, Arrange automatically handles the rest:

  • Requests and collects availability

  • Updates your dashboard in real time

  • Sends calendar invites instantly when both sides confirm

This guide walks you through how to create your first Candidate Scheduling Link inside Arrange.

1. Start from Your Dashboard

  1. Log in to app.arrangeai.io.

  2. Click Arrange an Interview at the top of your dashboard.

  3. Select Candidate Scheduling Link from the list of scheduling options.

This opens the setup screen where you’ll create and customize the link for your candidate and client.

2. Fill Out the Scheduling Details

In the Candidate Scheduling Link setup window, complete the following fields:

  • Client Name – choose which client the candidate will meet with

  • Hiring Manager – select the appropriate hiring manager under that client

  • Meeting Mode – pick how the interview will take place:

    • Zoom

    • Google Meet

    • Microsoft Teams

    • Custom Link (if you prefer your own meeting link)

  • Duration – select the interview length (for example, 30, 45, or 60 minutes)

Once everything looks good, click Generate Link.

Arrange will instantly create a unique scheduling link for this specific candidate and client pairing.

3. Share the Link with Your Client

Once generated, click the copy icon to copy the link to your clipboard.

You can paste it directly into your candidate submission email or message.

When your client clicks the link, they’ll see a clean, white-labeled scheduling page featuring:

  • Your company name and logo

  • The interviewer’s details (which they can replace if needed)

  • Two simple options:

    1. Receive candidate availability – the system asks the candidate for their available times

    2. Provide your availability – the client enters their preferred time slots

Whatever they choose, Arrange automatically starts the process and keeps everything synced in your dashboard.

4. Track Progress in Real Time

After the client interacts with the link, open your Live Stage Tracker on the Arrange Dashboard.

You’ll see the interview status update automatically:

  • Candidate Availability Requested – the process has started

  • Candidate Availability Shared – the candidate submitted times

  • Interview Arranged – both sides confirmed and invites sent

You can also:

  • Click Availability to view submitted time slots

  • Use Manual Links to resend invitations manually

  • Send Reminders, Reschedule, or Cancel interviews directly from your dashboard

5. What Happens Behind the Scenes

When a match is found between the candidate’s and client’s availability:

  • Arrange automatically sends a calendar invite and confirmation email to all participants

  • The scheduled interview appears under Upcoming Interviews in your dashboard

  • It’s also synced to any connected calendars (work or personal)

You can edit the meeting at any time — change the duration, reschedule, or cancel directly from the dashboard.

6. Why It’s a Game-Changer

Candidate Scheduling Links dramatically shorten your time-to-interview:

  • No manual coordination required

  • Fully automated workflow for both clients and candidates

  • A white-labeled experience that keeps you in control