Welcome to Arrange

Written By Brian Gabay

Last updated 3 months ago

Welcome to Arrange — the easiest way to coordinate interviews and meetings across multiple people, calendars, and companies.

Whether you’re a recruiter, executive assistant, or talent leader, Arrange helps you eliminate the back-and-forth of scheduling so you can focus on what matters most — building relationships.

This article will walk you through:

  1. Setting up your account

  2. Understanding your dashboard

  3. The three fastest ways to schedule:

    • Candidate Scheduling Links

    • Arrange Connect

    • Quick Arrange

1. Get Started in Minutes

Sign up:

You can sign up using your email, Google, or Microsoft account.

When prompted, select your industry type — this helps Arrange personalize your experience (e.g., external recruiter, internal talent team, executive assistant, PR professional, etc.).

Create your profile:

Add your:

  • Name

  • Company name

  • Title

  • Industry type

  • (Optional) Company logo

Once you click Confirm, your Arrange dashboard will be live.

2. Your Dashboard

Your dashboard is the control center for all interviews and meetings.

From here, you can:

  • Track live scheduling stages (with real-time status updates)

  • Access manual links for candidates or clients

  • Manage upcoming interviews

  • Add or invite users to your organization

Now, let’s get into the three scheduling methods you’ll use most often.

3. Scheduling Options

A. Candidate Scheduling Links

Best for: Recruiters who want to include an interview scheduling link right in their candidate submissions.

Instead of waiting for your client to reply and ask for availability, you can now embed a scheduling link directly in your candidate submission.

Here’s how it works:

  1. Once you’ve added a candidate in Arrange, click on their profile and look for “Generate Scheduling Link.”

  2. Select who the candidate would be meeting with — choose the client and hiring manager.

  3. Choose your meeting mode (Zoom, Google Meet, Teams, etc.) and interview duration.

  4. Click Generate Link.

Copy and paste this link directly into your candidate submission or email.

When your client clicks it, they’ll see a white-labeled scheduling page with your branding and two simple options:

  • Receive candidate availability (the system asks the candidate for times)

  • Provide their own availability

Arrange automates the rest — no follow-up needed.

Your Live Stage Tracker updates instantly to show the current status, from availability requested to interview arranged.

💡 Why it’s great:

You can move from candidate submission to confirmed interview without lifting a finger.

B. Arrange Connect

Best for: Coordinating multiple hiring managers or running panel interviews.

Arrange Connect syncs client calendar availability across everyone involved — so your candidate only sees times that actually work for all participants.

Here’s how it works:

  1. Go to your Clients tab and add hiring managers under each client.

  2. Under Calendar access - click on Request Access or send them the connection link directly.

  3. Each manager can connect their calendar and set their preferred meeting windows (e.g., “Mondays and Wednesdays, 2–5 PM”).

  4. Once connected, click Arrange an Interview → Arrange Connect.

  5. Select your client, candidate, and hiring managers — then choose duration and round.

  6. Click Review and Arrange Now.

Arrange automatically compiles everyone’s calendars into a unified view.

Your candidate receives an email (with your logo) showing all available times and simply selects the one that works best.

As soon as they confirm:

  • Calendar invites go out automatically

  • The interview is added to everyone’s connected calendars

  • The Live Stage Tracker updates to “Interview Arranged”

💡 Why it’s great:

Arrange Connect saves hours of coordination time when managing multiple calendars or teams.

Pro Tip: You can upload your client logos in Arrange, and when using Arrange Connect, each client’s booking page will automatically display their logo — giving it a professional, branded, and personalized touch.

C. Quick Arrange

Best for: Scheduling when you already know everyone’s availability.

When availability is already confirmed (e.g., over Slack or a call), you can skip the candidate/client flow entirely.

Here’s how:

  1. Click Quick Arrange on your dashboard.

  2. Select the candidate and hiring manager.

  3. Choose your meeting mode, duration, round, and date/time.

  4. Click Review and Arrange Now.

Instantly, Arrange sends a calendar invite and confirmation email to everyone.

No waiting, no confirmation steps — just done.

💡 Why it’s great:

It’s the fastest way to schedule an interview or meeting in under 30 seconds.

4. Stay in Control

Every interview you schedule automatically appears in:

  • Your Live Stage Tracker (to see real-time progress)

  • Upcoming Interviews on your dashboard

  • Your connected work or personal calendar

You can:

  • Edit interview details (time, duration, participants)

  • Send reminders or reschedule

  • Copy manual links to share with candidates or clients directly

Need Help or Want to Customize Your Setup?

Arrange is constantly evolving with new features and integrations — including direct ATS syncs and advanced analytics.

If you have feedback, requests, or need support, contact us anytime:

📧 support@arrangeai.io